Privacy Policy

Graduate Reset / Grad Check data collected
 

This section explains how EddyLine UK handles personal data connected with The Graduate Reset and Grad Check.

The Graduate Reset is a graduate-to-professional transition programme for employers. Grad Check is a practical readiness diagnostic used within The Graduate Reset. It helps EddyLine UK understand graduate transition themes, delivery priorities and cohort-level development needs.

Grad Check is not a psychometric test, personality profile, clinical assessment, recruitment se

lection tool, performance-management process or pass/fail assessment.

Personal data collected

When delivering The Graduate Reset or Grad Check, EddyLine UK may collect and use personal data relating to graduates, trainees, early-career employees, managers, employer contacts and other relevant participants.

This may include:

names;

roles, departments and work areas;

start dates or time in role;

employer and manager contact details;

graduate self-check responses;

scenario answers;

readiness reflections;

employer or manager baseline input;

delivery notes;

participant questions, comments or action commitments where relevant;

cohort-level themes;

employer debrief notes;

report notes;

manager reinforcement notes;

30-day check-back notes;

emails, forms, meeting notes and other correspondence.

EddyLine UK only asks for information that is relevant to scoping, preparing, delivering, reporting or following up The Graduate Reset.

How this information is used

Graduate Reset and Grad Check information may be used to:

respond to enquiries;

scope the work with the employer;

understand the graduate cohort and workplace context;

prepare and issue Grad Check;

review graduate self-check responses, scenario answers and employer baseline input;

shape programme emphasis;

select appropriate delivery examples or discussion areas;

deliver The Graduate Reset;

support participant reflection and action commitments;

identify cohort-level themes;

prepare an employer debrief;

create cohort-level reports;

provide manager reinforcement points;

complete the 30-day check-back;

improve programme quality, delivery control and internal learning;

manage booking, administration, invoicing and correspondence;

keep appropriate records for legal, accounting, insurance or business protection purposes.

Reporting boundary

EddyLine UK normally reports Graduate Reset and Grad Check findings to the employer at cohort level.

Individual raw Grad Check responses are not automatically shared with the employer as standard.

Participant notes, private reflections and raw individual responses are treated as development material. They are used to help EddyLine UK understand themes, shape delivery and prepare appropriate cohort-level feedback.

Where a cohort is very small, including one-to-one or very small group delivery, full anonymity cannot be guaranteed. In those cases, EddyLine UK will take care to report proportionately and avoid presenting development material as individual judgement.

Lawful basis for processing

EddyLine UK relies on different lawful bases depending on the purpose of the processing.

Where Graduate Reset or Grad Check information is needed to respond to an enquiry, prepare a proposal, manage a booking, deliver the agreed service, communicate with the employer or administer the programme, EddyLine UK may rely on contract or steps taken before entering into a contract.

Where information is used to shape delivery, understand cohort-level themes, support employer debrief, improve programme quality, manage business records, protect the development boundary or maintain reasonable business records, EddyLine UK may rely on legitimate interests. These interests include delivering a useful and safe service, supporting graduate development, helping employers understand cohort-level transition themes, improving the programme and protecting EddyLine UK’s business.

Where EddyLine UK needs to keep certain records for tax, accounting, legal, insurance or regulatory reasons, it may rely on legal obligation or legitimate interests.

Where consent is specifically requested, for example for a testimonial, case study, named quote, marketing use, optional feedback or optional additional information, EddyLine UK will rely on consent for that specific use. Consent can be withdrawn, but this will not affect processing that has already taken place before withdrawal.

Sensitive information

Graduates and other participants do not need to disclose deeply personal, clinical or sensitive information during Grad Check or The Graduate Reset.

EddyLine UK does not seek clinical, diagnostic, health, therapy, medical, psychological or special category information through Grad Check.

If a participant chooses to disclose sensitive information, EddyLine UK will handle it carefully and proportionately. Where possible, unnecessary sensitive detail will not be recorded.

If EddyLine UK becomes aware of a safeguarding, safety, legal, wellbeing, serious conduct or other significant concern, EddyLine UK may need to act proportionately. This may include pausing discussion, signposting the issue, raising an appropriate concern with the employer or taking another reasonable step depending on the circumstances.

Retention

Graduate Reset and Grad Check records are kept only for as long as reasonably necessary for the purpose for which they were collected.

This may include delivery, reporting, follow-up, quality control, internal learning, legal or accounting record keeping, insurance, dispute handling and reasonable business protection.

Where information is no longer needed, EddyLine UK will delete, minimise or anonymise it where appropriate.

Cohort-level learning, anonymised themes or non-identifiable programme improvement notes may be retained for longer where they no longer identify individual participants.

Third-party tools and service providers

EddyLine UK may use trusted third-party tools and service providers to support enquiries, website operation, forms, scheduling, email, document handling, cloud storage, invoicing, payment, accounting, analytics or programme administration.

This may include website hosting and form tools, email providers, cloud storage providers, online form providers, scheduling tools, accounting software and payment processors.

If Grad Check is completed through a third-party form tool, such as Google Forms, Microsoft Forms, Typeform or a similar provider, participant responses may be processed through that provider’s system before being reviewed by EddyLine UK.

Third-party providers are used only where needed to support the running, delivery or administration of EddyLine UK services.

Participant rights

Individuals have rights under data protection law, including the right to ask for access to their personal data, correction of inaccurate data, deletion in certain circumstances, restriction of processing, objection to certain processing and information about how their data is used.

These rights are explained in the main rights section of this Privacy Policy.

Requests can be made using the contact details set out in this Privacy Policy.